Could automation be worth it?
Use your own workload and cost assumptions to explore a first automation project. See the time involved, the value of that capacity and the costs to consider.
Interactive planning tool
Make the assumptions visible.
These are example values, not our prices or a forecast. Change them to match your task. Include all the checking time that will remain.
Illustrative example
23.3 hours released per month
33.3 hours today → 10.0 hours with the proposed process.
- Value of that staff capacity
- £583.33
- Monthly running costs
- £100.00
- Monthly value after running costs
- £483.33
- Setup recovery on this basis
- 5.2 months
This values staff time released. It is not a forecast of cash savings or a reduction in headcount.
Discuss a measured pilotStart with one real task
Choose a recurring task such as copying an enquiry into a job record, assembling a draft quotation or preparing a routine customer update. Count how often it happens in a typical month and time several examples before using an average.
Enter the total person-minutes per task, including everyone involved. In the proposed workflow, include the time a person still needs to check, correct and approve the result. Include routine exception handling rather than assuming every task runs perfectly.
How the estimate works
- Current time: tasks per month × current minutes per task ÷ 60.
- Proposed time: tasks per month × proposed minutes per task ÷ 60, including checking.
- Capacity released: current time minus proposed time. A negative result means the proposed process takes more time.
- Monthly capacity value: capacity released × the hourly staff cost you enter.
- Value after running costs: monthly capacity value minus monthly software, AI usage, hosting and support costs.
- Illustrative setup recovery: one-off setup cost ÷ positive monthly value after running costs. This is a capacity-value comparison, not a prediction of cash payback.
Use consistent cost assumptions throughout. The tool does not model changing workload, training disruption, financing, tax, inflation or the value of fewer errors. Treat those separately when deciding whether to invest.
Test a cautious scenario
Try a lower monthly workload and more review time. Add a realistic allowance for software and support. If the idea only works when every assumption is optimistic, start by improving the process or collecting a better baseline.
An automation pilot should compare actual time, errors and useful output against the starting point. A faster process that creates more checking or poorer customer communication may not be an improvement.
See what a workflow can look like
Try our interactive enquiry workflow example. It uses fictional enquiries to show checking, drafting and human review. For a real operational example, read how Jagelo Haulage uses Logivo.
Turn the estimate into a scoped project
Our one-workflow automation pilot starts with a defined process and a way to measure whether it improves. We work from Ipswich with businesses across Suffolk, Essex, Cambridgeshire and Norfolk, as well as throughout the UK.
Request an automation quotation with the task and the tools involved. You do not need to choose the technology first.
Good questions, short answers
Does the result mean I can reduce my wage bill?
No. It estimates the value of staff capacity released, using the hourly cost you enter. That becomes a cash saving only if a real expense is avoided. You may instead use the time to serve customers, improve quality or handle more work.
Are the example costs SuffolkWeb prices?
No. Every default is an illustrative assumption, including the setup and running costs. A quotation needs a defined workflow, access requirements, integrations, testing, handover and support scope.
Is this information sent to SuffolkWeb?
The calculation runs in your browser. The values are not submitted or stored by this tool. If you want us to assess the project, send a separate quotation enquiry.
Last updated 21 September 2026.